FUTURE DECISIONS

Likely Date of Decision

**Decision Taker

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including if the report contains any exempt information and the reasons why

Key Decision

YES/NO

Decision Required

Consultees

(i.e. the principal groups to be consulted)

Consultation Process

(i.e. the means by which any such consultation is to be undertaken)

Contact details for making representations

(Tel: 0845 034 9494)

unless specified otherwise)

Relevant documents already submitted to Decision Taker

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<PI28>

18 Jun 2024

Executive

North Yorkshire Joint Health and Wellbeing Strategy

Yes

To consider the proposed North Yorkshire Joint Health and Wellbeing Strategy and recommend it for adoption to the Council.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

•The public and partners
•North Yorkshire Health and Wellbeing Board (finalised draft) in May 2024
•Executive on 18 June 2024
•Council on 24 July 2024
NOTE: There is on-going liaison with the North Yorkshire Health and Wellbeing Board, who will be asked to approve a draft Strategy to be consulted on, at its meeting on 29 November 2023.

In terms of the public and partners, a period of public consultation is planned for autumn/winter 2023.
In terms of the formal meetings referred to above, the process will be via presentation and discussion of the proposed Strategy at the relevant Committee meetings.

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

</PI28>

<PI29>

18 Jun 2024

Executive

Review of North Yorkshire Bus Service Improvement Plan

Yes

To approve an updated Bus Service Improvement Plan (BSIP) which requires submission to the Department of Transport (DfT) by 12 June 2024

Department for Transport guidance sets out that this should be agreed through the North Yorkshire Bus Enhanced Partnership which includes bus company and passenger group representatives.

Through the NY Bus Enhanced Partnership

Andrew Clarke, Public & Community Transport Manager

andrew.clarke@northyorks.gov.uk

</PI29>

<PI30>

18 Jun 2024

Executive

Local Authority Housing Funding

Yes

The purpose of this report is to enter into a Memorandum of Understanding (MOU) with the Department of Levelling-Up, Housing and Communities (DLUHC) for funding of £1,740,114 from the Local Authority Housing Fund (LAHF).
This funding will contribute towards the acquisition of 2 homes for temporary accommodation for homeless households plus an additional 11 affordable homes to provide accommodation for 11 households from the Afghan Citizens Resettlement Scheme (ACRS).

We will consult with the following:
The Councils Refugees Resettlement Manager
The Councils Head of Housing Needs

Consultation will take place on an on-going basis with the Refugee Resettlement Manager in order to identify suitable locations and properties for the Afghan households.
Similarly consultation will take place with the Head of Housing Needs to identify suitable locations and properties for the temporary accommodation for the homeless households.

John Burroughs, Housing Strategy and Development Officer

John.Burroughs@northyorks.gov.uk

</PI30>

<PI31>

18 Jun 2024

Executive

Housing Assistance and Disabled Adaptations Policy

Yes

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation.. The report will therefore set out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.

Health

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

</PI31>

<PI32>

18 Jun 2024

Executive

Housing Enforcement Policy

Yes

The report will set out the detail of the proposed NYC housing enforcement policy, which is required in order for us to deliver our statutory duties in relation to housing standards in the private sector.

As this is based on statutory legislation, consultation has been undertaken in house with environmental health and enforcement officers across the legacy council areas who deliver the service, in addition to other environmental health colleagues regionally and nationally.

Consultation was undertaken initially as part of the LGR work streams.
The policy has been developed based on the good practice of other authorities, through information sharing at regional and national meetings.
A housing enforcement workshop was utilised to discuss the key points of the policy amongst all staff delivering housing enforcement.

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

</PI32>

<PI33>

18 Jun 2024

Executive

Adult Learning and Skills Service Accountability Agreement 2024-25

Yes

As a provider of adult education in receipt of grant funding of over £1m we must write and publish an accountability statement to form part 2 of our funding agreement with the Skills Funding Agency.

The statement is a mandatory part of the legislation linked to our current funding arrangements but must make clear reference to a document, written by West and North Yorkshire Chamber of commerce called the Learning Skills Improvement Plan (LSIP) and the key priorities of the council. This document is this year’s version of a document approved for 2023-24

The document will have been produced with full internal consultation with colleagues in inclusion service, economic development, training and learning and the wider localities teams, external consultation is based upon work with local further education providers as part of the LSIP steering board, with colleagues from the combined authority as part of the work to shape the MCA skills strategy and with colleagues at Yorkshire Learning Providers.

Whilst the document must respond to local key priorities it is key to the service to position this within the wider education landscape. Open consultation is not deemed necessary as the plan aligns the strategic direction of the service (subject to full open consultation) with these priorities the document must detail the key role the service plays in the adult education ecosystem, so consultation with these stakeholder groups is essential and will involve direct feedback on drafts of the document.

Paul Cliff, Shared Head of Adult Learning and Skills

paul.cliff@northyorks.gov.uk

</PI33>

<PI34>

18 Jun 2024

Executive

Review of Maximum Hackney Carriage Fares

Yes

To review the current maximum Hackney Carriage fares set by the Council consequent to consultation and statutory public notice.

Hackney Carriage trade and users of Hackney Carriages

The Hackney Carriage trade was consulted in the preparation of the original proposals. This was followed by a statutory public notice giving all parties a chance to comment on proposals.

Gareth Bentley, Head of Licensing

gareth.bentley@northyorks.gov.uk

</PI34>

<PI35>

18 Jun 2024

Executive

Temporary Accommodation Business Case

Yes

The report sets out plans to increase the provision of temporary accommodation stock in the county. The report seeks approval to follow the approach identified in the business case (mixed model in-house and registered provider developed provision).

Corporate Director of Community Development
Assistant Director of Resources for Community Development
Finance
Legal
Executive Member for Culture, Arts and Housing
Management Board
The Executive.

Via email briefings and in person meetings

Hannah Heinemann, Head of Housing Delivery and Partnerships

Hannah.heinemann@northyorks.gov.uk

</PI35>

<PI36>

18 Jun 2024

Children and Young People's Service - Executive Members & Corporate Director Meetings

Boroughbridge High School, Boroughbridge – Proposal to remove Sixth Form Provision

Yes

Following the publication of statutory notices, to determine whether to change the age range at Boroughbridge High School, effective from 31 August 2024, by ceasing the Sixth Form Provision.
If there are no objections to the statutory notices, this decision will be taken by the Executive Member for Education, Learning and Skills at the meeting with the Corporate Director - Children and Young People’s Service

Parents, Staff, Governors, Primary Feeder Schools, Local Secondary Schools, Local Elected Members, Town and parish councils, MP and other local stakeholders.

Consultation ran from 19 January to 1 March 2024. Consultation document issued to consultees and available on NYC website.
Statutory proposals published on NYC website, in a local newspaper and displayed at the school. Statutory proposals representation period from 4 April to 2 May 2024.
How representations may be made: In writing to the Corporate Director- Children and Young People’s Service, County Hall, Northallerton, DL7 8AE, or by email to schoolorganisation@northyorks.gov.uk by 2 May 2024

John Lee, CYPS Strategic Planning Officer

john.s.lee@northyorks.gov.uk

</PI36>

<PI37>

18 Jun 2024

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

Targeted Mainstream Provisions – Change of designation

Yes

To Seek approval to consult on the change of designation to establish targeted mainstream provisions (TMPs) at Caedmon College, Whitby, Norton Community Primary, Malton and Dishforth Airfield Primary, Thirsk.

Parents, Staff, Governors, Local Elected Members, District Council, and other local stakeholders

Public consultation from 21 June to 19 July 2024.
Statutory proposals will be published on NYC website.
Statutory notice will be published in local newspaper and placed on schools gates.
Statutory proposals representation period from 27 September to 25 October 2024.

Chris Reynolds, Head of SEND Strategic Planning and Resources

chris.reynolds@northyorks.gov.uk

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1 Jul 2024

Assistant Director - Property, Procurement & Commercial

Contract for Water Retailer

Yes

Procurement for Water Retailer Contract to commence from the 1st April 2025

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

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9 Jul 2024

Executive

Submission of data to the Local Government Boundary Commission for England

Yes

Following LGR, the Local Government Boundary Commission for England will be undertaking a Boundary Review. This review will identify the number of councillors to be elected and the geographies of the Divisions they represent for the next local government elections in 2027. The first stage of this is for the Council to submit a proposed number of Councillors and a prediction of the number of electors in each polling district in 2030. Executive will be asked to approve the submission of this information, and other background information required by the Boundary Commission.

The recommendations have been developed by a Member Working Group, supported by relevant officers.
The Boundary Review will be subject to two Public Consultations.

The public consultations will be run by the Boundary Commission, to gather views on draft and then final proposed division patterns (i.e the areas each council member will represent following the next election)

Rachel Joyce, Assistant Chief Executive for Localities

01423 556187

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16 Jul 2024

Executive

Examiner’s Report on the Pannal and Burn Bridge Neighbourhood Plan - Decision Statement and Referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan that takes place following independent Examination of the plan.
The report will set out a recommendation on whether to agree an appended Decision Statement. The Decision statement will set out the Council’s position on the Neighbourhood Plan in-light of the Examiner’s Report and whether the Plan can progress to referendum.
Based on consideration of a Fact-Checking Draft of the Examiner’s Report, both the local planning authority (LPA) and the qualifying body responsible for the preparation of the plan (Pannal and Burn Bridge Parish Council) agree with all of the Examiner’s modifications recommended as necessary for the Plan to meet the basic conditions. This will be confirmed on receipt of the final Examiner’s report.
Subject to a favourable decision, the Plan would be amended in-line with the recommended modifications post-decision and this modified Plan would go forward to referendum.

The neighbourhood plan has already been subject to consultation by both the parish council- during their preparation of the plan, and the LPA following submission in order to inform the Examination.
Internal consultation with senior officers will take place in conjunction with the report’s preparation.

Email and meetings.

Joe Varga, Senior Policy and Delivery Officer, Natasha Durham, Planning Manager (Policy)

joe.varga@northyorks.gov.uk,

</PI61>

<PI62>

16 Jul 2024

Executive

Malton and Norton Neighbourhood Plan – Decision Statement and referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan post Examination
Report is to set out a recommendation to agree the appended Decision statement (a statement which sets out the Council’s position on the Neighbourhood Plan) and agree that a referendum will be held.
Both the LPA and the Qualifying body agree with all of the Examiner’s recommendations and are in the process of modifying the plan to make it is capable to meet the basic conditions tests.

Internal consultation will take place in conjunction with the report’s production, also submission to Thirsk

The Plan has already been subject to consultation and examination as part of its production.

Rachael Balmer

rachael.balmer@northyork.gov.uk

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16 Jul 2024

Executive

York & North Yorkshire Key Route Network

Yes

To seek agreement on the finalised draft of the North Yorkshire parts of the proposed Key Route Network for York and North Yorkshire ahead of approval by the Mayoral Combined Authority.

Environment Executive Member

By email to HAM@northyorks.gov.uk

James Gilroy, Team Leader, Highway Asset Management

Email: james.gilroy@northyorks.gov.uk

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<PI64>

16 Jul 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.
Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

No needed

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk ; 01423 556706

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16 Jul 2024

Executive

Consultation on changes to the Council’s Home to School Travel Policy

Yes

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.
To seek approval of the proposed policy to move forward for adoption by the Council in July 2024.

Parents / carers, schools, governors, NYC councillors, neighbouring councils, parish councils, academy trusts, transport contractors, Diocese, MP and other stakeholders.

Public consultation between 19 February and 26 April 2024. Consultation documents available on NYC website. Several engagement activities undertaken with a mixture of virtual and in-person events.

Amanda Newbold, AD Education & Skills

Amanda.newbold@northyorks.gov.uk

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16 Jul 2024

Executive

Managing Adult Social Care Pressures

Yes

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022

Richard Webb, Corporate Director of Health and Adult Services

richard.webb@northyorks.gov.uk

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<PI67>

16 Jul 2024

Executive

Care market proposals for Malton

Yes

To request approval from Executive on proposals for the development of the adult social care market in Malton

Local stakeholders

Stakeholder meetings

Hannah Brown

hannah.brown3@northyorks.gov.uk 01609 535906

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<PI68>

16 Jul 2024

Executive

Proposed Traffic Regulation Orders for Harrogate Town Centre

Yes

For Executive to approve the introduction of the Traffic Regulation Orders required for the Harrogate Transforming Cities Fund project.

Executive Member for Highways and Transportation
Harrogate

Statutory consultation undertaken in line with Traffic Regulation Order process.

Tania Weston

Email: tania.weston@northyorks.gov.uk, Tel No: 01609 532905

</PI68>

<PI69>

16 Jul 2024

Executive

North Yorkshire Autism Strategy

Yes

To approve the North Yorkshire Autism Strategy, considering feedback and refinements following the public consultation.

The draft strategy was subject to public consultation (November 2023 – March 2024), including Scrutiny of Health. A range of partner organisations also contributed to the draft strategy.

The Executive Member Health and Adult Services approved the launch of the public consultation plan at the Health and Adult Services Executive meeting on 3rd November 2023.

Natalie Smith, Head of Service HAS Planning, Public Health Team, Naomi Smith, Programme Manager, Strategic Resources

naomi.smith@northyorks.gov.uk 01609 534823,

</PI69>

<PI70>

16 Jul 2024

Executive

Long Term Plan for Scarborough

Yes

To approve the ten year Long Term Plan for Scarborough and initial three year Investment Plan of agreed interventions to receive, allocate and spend funding received from Government through the Long Term Plan for Towns programme.

The Council in partnership with the Scarborough Town Board is conducting wide ranging consultation on the creation of the Long Term Plan for Scarborough with internal services and key strategic Officers, the Scarborough and Whitby ACC, local businesses, local stakeholder groups, charities, community organisations, schools and residents.

The Scarborough Town Board also needs to approve the LTP for Scarborough before submission to the Department of Levelling Up, Homes and Communities. Executive representatives of NYC sit on the Scarborough Town Board.

The wider consultation mentioned above will be delivered through a variety of means such as targeted stakeholder meetings, open public sessions and online methods and is being undertaken in liaison the Scarborough Town Board.

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

</PI70>

<PI71>

16 Jul 2024

Executive

HRA Policy Framework

Yes

The purpose of the report is to set out the proposed policy framework for the functions within the Housing Revenue Account; Landlord Services and Housing Standards.

Decisions are required on adoption of the Policy Framework, agreement of the implementation plan and associated timescales and any delegations as advised.

Managers and Officers within the HRA functions
Legal and Democratic Services colleagues
Executive Member for Culture, Arts and Housing
Housing and Leisure Overview and Scrutiny Committee
Housing Tenants

In person meetings
emails
Ms Teams meetings

Victoria Young, Housing Policy and Strategy Officer

Victoria.young@northyorks.gov.uk

</PI71>

<PI72>

16 Jul 2024

Executive

Transfer of part of former Northallerton School and Sixth Form College (Grammar School Lane) to the Department for Education.

To approve the transfer of part of the former Northallerton School and Sixth Form College, Grammar School Lane, Northallerton to the Department for Education at nil cost to enable the delivery of a new SEND School to provide educational services from the site.

None

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

philip.cowan@northyorks.gov.uk

</PI72>

<PI73>

16 Jul 2024

Executive

St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School – School Closure Proposal

Yes

Following the publication of statutory notices, to determine whether to cease to maintain (to close) St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School with effect from 31 August 2024.

If there are no objections to the statutory notices, this decision will be taken by the Executive Member for Education, Learning and Skills at their meeting with the Corporate Director - Children and Young People’s Service

Staff, Governors, Local Elected Members, Parish Councils, Diocese, MP and other local stakeholders

Consultation document issued to consultees and available on NYCC website between 1 March 2024 and 19 April 2024.

A further 4 week representation period commenced on 22 May and is ending on 19 June. During this period representations can be made in writing to the Director of Children & Young People’s Service

Jon Holden, Head Strategic Planning (CYPS)

jon.holden@northyorks.gov.uk

</PI73>

<PI74>

16 Jul 2024

Executive

Consultation on the de-designation of Children Centres

Yes

To request consultation on the de-designation of all 24 children’s centres to enable greater flexibility for the use of the buildings

General public via online surveys

Barbara Merrygold, Head of Early Help, Children and Families Service

barbara.merrygold@northyorks.gov.uk

</PI74>

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20 Aug 2024

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI82>

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<PI86>

17 Sep 2024

Executive

Proposed extra care housing scheme

Yes

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk

</PI86>

<PI87>

17 Sep 2024

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

</PI87>

<PI88>

15 Oct 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.

Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk ; Tel: 01423 556705

</PI88>

<PI89>

15 Oct 2024

Executive

Annual Review of Member Champions

Leader

Emails

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

</PI89>

<PI90>

</PI90>

<PI91>

5 Nov 2024

Executive

Cultural Strategy for North Yorkshire

Yes

To seek approval for adoption of the Cultural Strategy for North Yorkshire, as facilitated and developed by the Culture

Culture

Via briefings and meetings, either in person or via Ms Teams or email.

Danielle Daglan, Head of Culture and Archives

danielle.daglan@northyorks.gov.uk

</PI91>

<PI92>

</PI92>

<PI93>

19 Nov 2024

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI93>

<PI94>

17 Dec 2024

Executive

Double Devolution – Pilot Business Case sign-off

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk; Tel: 01423 556705

</PI94>

<PI95>

21 Jan 2025

Executive

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

Yes

To consider and recommend to Council the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including: Revenue Plan; Capital Plan; Treasury Management; Prudential Indicators

Management Board

Budget consultation process

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI95>

<PI96>

18 Feb 2025

Executive

Q3 Performance Monitoring and Budget Report

Yes

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI96>

<PI97>

</PI97>

<PI98>

18 Mar 2025

Executive

North Yorkshire and York Local Nature Recovery (LNRS) Strategy) - Publication

Yes

To seek approval to formally publish the statutory outputs of the North Yorkshire and York Local Nature Recovery (LNRS) Strategy comprising
-local habitat map
-statement of biodiversity priorities.
As developed in accordance with the LNRS Regulations 2023.

Natural England
City of York Council
North York Moors National Park Authority
Yorkshire Dales National Park Authority
Stakeholders and members of the public across NY and City of York

Online hosting

Timothy Johns, Senior Policy Officer

timothy.johns@northyorks.gov.uk

</PI98>

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Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

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